Scattered expenses
Expenses are entered through spreadsheets, messages, paper bills, and disconnected systems, so no one number is ever the whole number.
Financial Operations & Project Cost Control
Financial control for every project, expense, and approval.
Finora brings project costs, expenses, bills, approvals, advances, and financial operations into one connected platform — giving your team complete visibility from submission to final approval.
- 5bill states, start to finish
- 13built-in report types
- 4management tiers in the approval chain
Built for organizations where every expense needs visibility, accountability, and control.
- Construction
- Engineering
- Real Estate
- Operations
- Project Management
- Finance
The problem
Financial operations become complicated when everything lives in different places.
Approval bottlenecks
Managers don't know what is waiting for them, and no one can say where a bill is stuck or who is holding it.
Limited project visibility
Management cannot easily see how much each project is actually consuming until long after the money is spent.
Weak accountability
It becomes difficult to determine who submitted, approved, rejected, or changed a financial record — and when.
Poor control over advances
Employee advances, utilisation and refunds drift out of view, and outstanding balances are discovered rather than tracked.
Manual reporting
Teams spend days collecting and reconciling information before management can make a single decision.
Finora connects these processes into one controlled financial workflow.
The platform
One system. Complete financial visibility.
Every cost begins on a project and ends in a record management can trace. Finora holds each step of that path in one place.
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Project
Work is organised as projects with their own budget and members.
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Cost
Labour, transport, site purchases and other costs are recorded against it.
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Bill
Costs become a bill with amounts, attachments and a cost head.
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Approval
The bill is routed through the workflow configured for that cost head.
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Reporting
Approved activity rolls up into project, cost head and trend reporting.
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Audit trail
Every action stays on record with its actor and timestamp.
Capabilities
What Finora does, in detail.
Eleven connected capabilities, plus the access controls that hold them together.
01 — Project cost management
Track project costs in a structured, centralised system.
Every cost is recorded against the project it belongs to, using a form built for that type of cost. Site labour, transport, food, accommodation, site purchases, equipment hire and other operational costs each get the fields they actually need — not one generic expense box.
- Cost heads with their own forms and calculated fields
- Repeating rows for daily labour, trips and deliveries
- Worker rosters remembered per project
- Costs stay attached to the project for reporting
02 — Smart bill management
Create, submit, track and manage bills from one place.
A bill carries its details, cost head, amount, submitter, project and status — and it keeps its own approval history. Anyone entitled to see it can tell at a glance where it is, who has acted on it, and what is still outstanding.
- Receipts and attachments held with the bill
- Approval chain visible on the bill itself
- Printable voucher for the paper file
- History that cannot be quietly rewritten
03 — Approval workflows
Approval workflows that match the way your organization actually works.
Each cost head gets its own approval chain, built stage by stage. A stage can call on a management tier, the submitter's direct supervisors, or named individuals — and can require any one of them or all of them.
- Any one approver, or all approvers, per stage
- Tier-based, direct-supervisor or named approvers
- A separate workflow per cost head
- Versioned — bills in flight keep the rules they started under
- Route preview before a workflow goes live
04 — Project access control
Control who can participate in project financial operations.
Project membership decides who may post costs to a project and who is eligible to be routed as an approver on it. Reporting-line visibility is handled separately, so a manager still reviews their own people's entries whether or not they are a member themselves.
- Explicit membership per project
- Posting rights and approval eligibility, separately controlled
- Prevents unauthorised participation in project approvals
05 — Advance management
Keep employee advances accountable.
Advances are held as a running ledger rather than a note in someone's diary. Every issue, utilisation, refund and adjustment is an entry, so the outstanding balance for each employee is always a calculated figure — not an estimate.
- Advance issue and utilisation against bills
- Live balances and outstanding amounts
- Refund requests routed for approval
- Append-only history — entries are reversed, never erased
06 — Team & employee operations
Financial activity, organised around the people who create it.
Employee expenses, team bills, advances, refunds and project-related costs all resolve back to a person and a project. Site attendance is recorded on the same rosters that fill the labour rows, and the same worker cannot be claimed twice for the same day on the same project.
- Employee expenses and team bills
- Advances and refunds per employee
- Team bills scoped to your own reporting line
- Duplicate day-claims blocked at the record level
07 — Dashboard & insights
See what deserves your attention today.
The dashboard does more than total things up. It surfaces the items that need a decision — approvals waiting, refund requests, projects running past budget, advances still outstanding — and flags routing problems before a bill gets stranded in someone's queue.
- Pending approvals and delayed decisions
- Budget utilisation and over-budget projects
- Largest spending categories and project spend
- Outstanding advances and refund requests
08 — Reporting & analytics
Turn financial records into management visibility.
Thirteen built-in reports cover the questions leadership actually asks — where project money went, which cost heads dominate, how spending is trending, how long approvals take, and how much is still sitting in advances. Each one exports to CSV, Excel or PDF.
- Project and cost-head expense analysis
- Monthly spending trends and cash-flow view
- Approval performance and delay analysis
- Advance utilisation and outstanding amounts
- Saved views for the reports you run every month
09 — Auditability
Know who did what, and when.
Financial actions are written to an append-only record with the person who performed them, the time, and what changed. Months later, a bill can still answer for itself: who raised it, who approved it, what was edited along the way.
- Actor, action and timestamp on every recorded event
- Before and after values on changes
- Per-bill approval history alongside the system-wide log
- Records are added, not overwritten
10 — Notifications
Nobody finds out a bill is stuck by asking around.
The moment a bill needs a decision, a routing rule changes, or something affecting you happens, it shows up in one place — not buried in an inbox alongside everything else.
- Notified the moment a bill needs your decision
- Alerts when approval routing changes affect you
- Unread count always visible from the sidebar
11 — Company configuration
Set it up once, in your own words.
Organisation name, fiscal year, and the four tier labels are configured to match how your company actually talks about itself — and a letterhead, set once, prints automatically at the top of every exported bill and report.
- Tier labels renamed to fit your own org chart
- Fiscal year start month for reporting
- Logo, address and contact details as a standing letterhead
12 — Security & access control. Role-based access, permission-aware workflows, two-factor authentication and session control run underneath all of the above. See how access is controlled
How Finora works
Five steps, start to finish.
- 01
Create your project
Open the project, set its budget, and assign the people entitled to post to it.
- 02
Record costs and expenses
Site teams enter costs on forms built for each cost head, with receipts attached.
- 03
Submit bills and requests
Costs become bills; advances and refunds are requested through the same system.
- 04
Route through approvals
Each bill follows the workflow configured for its cost head, stage by stage.
- 05
Monitor and account
Management watches spend, budget and approval health — with the full record behind it.
The approval engine
From submission to approval — without losing control.
A stage can require any one of its approvers, or all of them. Switch between the two to see how the same chain behaves.
Submitted
JAJamal AhmedSite officer
Stage 1 · Direct supervisor
SBSabbir HasanManagerApproved
Stage 2 · Named approvers ANY
KHKarim HossainGeneral managerApproved
OR
NSNasrin SultanaGeneral managerNot required
One approval from either general manager clears this stage. The bill moves on as soon as the first decision is recorded.
Stage 3 · Director
RURahim UddinDirectorPending
Route preview
Simulate the exact route a bill will take before the workflow goes live — same engine, no live bill required.
Workflow versions
Editing a workflow creates a new version. Bills already in flight keep the rules they were submitted under.
Overrides & health checks
Add, replace or skip an approver with a stated reason, and catch misconfigured routes before they strand a bill.
Management view
The whole financial picture, on one screen.
↕ Scroll inside the window to move through the dashboard
Projects
Every cost, tied to the project that carries it.
A project holds its own budget, members and cost entries. Approved spend, pending spend and remaining budget are the same numbers your site teams and your board are looking at.
- Budget, approved spend and pending spend in one view
- Utilisation tracked as costs are approved
- Members who may post, and who may be routed as approvers
- Full cost entry history per project
Bill lifecycle
Five states. No bill in limbo.
A bill is always in exactly one of these states, and the state is visible to everyone entitled to see the bill.
Draft
Being prepared by the submitter. Not visible to approvers yet.
Pending
Submitted and moving through its approval stages.
Approved
Cleared every stage of the workflow and counted as approved spend.
Alternative paths
Sent back for correction
An approver returns the bill with a note. It goes back to the submitter, who can correct and resubmit — the return stays on the record.
Pulled back by the submitter
A bill submitted in error is withdrawn rather than deleted, so the attempt remains visible in the history.
Who Finora is for
Built for organizations that run on projects.
Construction companies
Control project spending across sites and teams, with daily labour and site costs captured where they happen.
Engineering companies
Connect project costs with structured approval processes, so technical work and financial control stay aligned.
Real estate
Keep project-level financial operations visible from first site cost to final approved spend.
Agencies
Track operational spending and approvals without spreadsheet chaos or chasing people for status.
Growing businesses
Build financial accountability into the way you work while the organization is still small enough to change.
Operations & finance teams
Replace the collection-and-reconciliation cycle with one record everyone works from.
Why Finora
Built around control, not just data entry.
Recording an expense is the easy part. Finora is designed for what comes after it — who may approve, who did approve, what it did to the project budget, and whether anyone can still answer for it a year later.
- Centralised financial operations
- Project-based cost management
- Configurable approval workflows
- Role-based access
- Project access control
- Employee advances and refunds
- Append-only auditability
- Management dashboards
- Financial insights and reporting
- Workflow versioning that survives change
For leadership
Give leadership a clearer view of where money goes.
Financial visibility
Project spend, budget utilisation and outstanding amounts without waiting for a compiled report.
Faster approvals
Approvers see their own queue, and delayed decisions are surfaced rather than discovered.
Less coordination
Fewer calls asking where a bill is. The bill says where it is.
Stronger accountability
Every approval carries a name and a time, on a record that is added to rather than rewritten.
Better project control
Costs are visible against budget while the project is running, not after it closes.
Clear authority
Who may approve what is configured once and applied consistently.
Easier oversight
Directors can review their own reporting line in one place, at any level of detail.
One source of information
Bills, projects, advances and approvals all read from the same records.
Security
Financial control requires strong security.
Access in Finora follows the organization: what you can see, post and approve is determined by your role, your place in the reporting line, and the projects you belong to.
- Role-based access with multi-level management tiers
- Permission-aware approval routing
- Two-factor authentication, with recovery codes
- Session control, including revoking access immediately
- Controlled password recovery through an administrator
- Project access governing who may participate
- Append-only audit logging of financial actions
- Two-person rule for removing a bill from circulation
Every financial action should answer three questions.
- 01Who created it?
- 02Who approved it?
- 03Where did the money go?
Finora is built around making those answers visible.
Ready to bring financial control into one system?
See how Finora can fit your organization's projects, expenses, approvals, and financial operations.
Contact
Request a demonstration.
Tell us about your organization and how your projects and approvals work today. We'll show you how Finora would be set up for it.
- A walkthrough of the platform with your kind of projects in mind
- How your approval structure would be configured
- What licensing and rollout would look like
Thank you. Our team will contact you shortly.
We usually reply within one business day.
Support
Help that's built into the product.
Every major screen has its own guided, step-by-step tour and a searchable Help Center, written for the job you're doing rather than the software's own vocabulary.
- Guided tours for the dashboard, bills, approvals, projects and reports
- Search that matches steps and questions, not just titles
- Context-sensitive help available from every screen
Questions
Frequently asked
What is Finora?
Finora is a financial management and project cost control platform. It holds project costs, bills, approvals, employee advances and financial reporting in one system, so an organization can see and control where its money goes.
Who is Finora designed for?
Project-based organizations — construction, engineering, real estate, contractors and agencies — and the operations, finance and management teams inside them. It is built for organizations where expenses pass through more than one level of approval.
Can Finora manage project expenses?
Yes. Costs are recorded against a project using forms built for each cost head — site labour, transport, materials, equipment hire and other operational costs — and roll up into that project's approved and pending spend against its budget.
Can approval workflows be customized?
Yes. Each cost head has its own workflow, built stage by stage. A stage can draw on a management tier, the submitter's direct supervisors, or named individuals, and the route can be previewed before it goes live.
Can multiple people approve the same stage?
Yes, in either mode. A stage set to any clears as soon as one of its approvers decides; a stage set to all waits for every approver on it.
What happens to bills in progress when a workflow changes?
Editing a workflow creates a new version. Bills already in flight continue under the version they were submitted against, so a change to policy never rewrites a route mid-approval.
Can projects have different access permissions?
Yes. Each project has an explicit member list that governs who may post costs to it and who may be routed as an approver on it. Visibility through the reporting line is controlled separately.
Does Finora support employee advances?
Yes. Advances are kept as an append-only ledger covering issue, utilisation against bills, refunds and adjustments, with live balances and outstanding amounts per employee. Refund requests go through approval like any other financial request.
Does Finora provide financial reporting?
Yes — thirteen built-in reports covering project and cost-head expense analysis, monthly spending trends, cash flow, approval performance and delays, advance utilisation, outstanding advances and employee spending. Each exports to CSV, Excel or PDF.
Does Finora maintain an audit trail?
Yes. Financial actions are written to an append-only log with the actor, the action, the time and what changed, and each bill additionally carries its own approval history.
Can Finora support multi-level management structures?
Yes. Finora models a reporting line across management tiers, from site-level officers up to directors. A manager sees their own data and their subordinates' data — never a peer's — and approvals can be routed along that same structure.
How can I request a demo?
Send us your details through the contact form above. Tell us how your projects and approvals work today and our team will get in touch to arrange a demonstration.